Administration Committee Minutes

For Meeting: November 8, 2001

• Members in attendance: Jay McDermott, Dick Kline, Harry Kirwan, Tom Hayes, Mil and Norm Buckley, Fr. Bill Griner, Jim Parr, Ralph Younker, Susan Nicholson, Martha Stuber and Martha Davis.
• Jay called the meeting to order and opened with a prayer. Minutes of the 10/11/01 meeting were approved as submitted.
• PASTORAL PARISH COUNCIL - Audit report will be presented at a later date. Discussion was held regarding recommendations the ad hoc committee made in terms of the selection/election process. Position of 2nd Vice President was accepted and the by-laws will be amended to reflect this change. Parish Nurse search has seen some activity and interview process will begin. Discussion on Excess Reserves resulted in funding the 10 per cent committee with $12,500 and allocate $12,500 for new initiatives.
• FINANCE - Harry reviewed the financials for October sighting stewardship up again for the month. CSA (usually paid in November) was paid in October this year which is a significant portion of the deficit for the month. Mailings were high this month partly due to the stewardship mailing. Reviewed the bank reconciliation report. Discussion was held regarding the delay with the bank completing the IRS deposit.
• CAPITAL EXPENDITURES - Worship Center lighting down payment has been made; new computer server has arrived; and the new island counter top for the Community Center kitchen - down payment.
• GROUNDS - In Jim’s absence Martha reported the grounds clean-up needs to be completed. Another date may be scheduled. Calls will be made to see if anyone is available to help. There are a few spots in the parking lot that need attention - this is being worked on. Be sure to thank Scott Crawford for encouraging so many of our teens that helped.
• FACILITIES MANAGEMENT & PLANNING - The HVAC units on the Community Center and the shop have been replaced and are operational. Epiphany House roof is being replaced, 18 vents to be added and a few stucco repairs on the chimneys to be made. No decision has been made on the carpet selection. An electrical contractor has been selected and the track lighting has been ordered. Fr. Bill revisited the gutter guard situation. Further discussion led to the fact that some of the gutters themselves may need to be replaced. Dick will check with John/Ray for the condition of the gutters. If needed both procedures would be done at the same time and could possibly be scheduled for next year.
• SALARY & BENEFITS REVIEW COMMITTEE - Committee members are: Martha Stuber, Pat Evans, James Smith, Doris Heston, David McLaughlin and Chair, Susan Nicholson. The first meeting will be held 11/14/01.
• 2002 BUDGET CALENDAR PROCESS - Jay reported that this process will begin in January.
• STEWARDSHIP - 306 envelopes (out of 1400) were returned compared to 300 last year. Everyone had a great time at the pancake breakfast. Be sure instructions for return of the envelopes is clear. It takes about 3mos. to tabulate results.
• OTHER BUSINESS
  • 1) Clarification was made on the responsibility of the Lectors and Acolytes.
  • 2) Computer Issues - Jeff Squyres has been called to active duty and will be gone for at least 1 year. Need to have an interim support person and the alternatives are: a) contacting with Enterprise Solutions for fee based support, which we have used before, but this is not a good long term solution; b) Scott Horan is another contact that could be made.
  • 3) Need 1 individual to serve on Parish Grant Committee. Two meetings are required.